Key Stages

Typical stages of a notarial transaction

Every notarial matter is different, nevertheless certain elements are the same; stages of your transaction are

  • Receiving and reviewing of your instructions
  • Confirmation of what needs to be done; for example, any background checks or additional processing such as translation, or obtaining an Apostille from the Foreign and Commonwealth Office or embassy stamp (sometime called legalisation)
  • Providing you with an estimate of costs and likely timescale
  • Arranging a mutually convenient meeting time where: your identity is verified and that you understand the content of the documents to be notarised.  Also, particularly when sign on behalf of a company, that you have the authority (sometime called capacity) to sign the documents
  • You will be asked to confirm acceptance of the notary’s terms of service and data protection polices
  • Drafting a notarial certificate as necessary, affixing the notarial stamp to the documents
  • Advising on or arranging any further processing as necessary
  • If necessary, arranging for documents to be returned to you or forwarded onwards
  • Many notaries will provide you with a scanned copy of your notarised documents – please contacts the individual notary for more information on this or any other stage of the transaction